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Cookie Policy
School Management Information System (MIS)
Last updated: May 21, 2026
1. Introduction
This Cookie Policy explains how SasaTech (“we,” “us,” or “our”) uses cookies and similar technologies when you visit or use our School Management Information System (MIS). This policy should be read alongside our Privacy Policy, which explains how we collect, use, and protect your personal information.
By using our system, you consent to the use of cookies in accordance with this policy. You can control and manage cookies through your browser settings and the cookie consent banner on our website.
2. What Are Cookies
Definition
Cookies are small text files that are stored on your device (computer, tablet, or mobile phone) when you visit a website. They help websites remember information about your visit, such as your preferred language and other settings, which can make your next visit easier and the site more useful to you.
Session Cookies
Temporary cookies that are deleted when you close your browser. They help maintain your session while using our system.
Persistent Cookies
Cookies that remain on your device for a set period or until you delete them. They remember your preferences for future visits.
3. Types of Cookies We Use
3.1 Essential Cookies
These cookies are necessary for the website to function and cannot be switched off in our systems.
- • Authentication cookies: Keep you logged in during your session
- • Security cookies: Protect against fraud and unauthorized access
- • Session management: Maintain your active session and preferences
- • Load balancing: Distribute traffic across servers for optimal performance
- • CSRF protection: Prevent cross-site request forgery attacks
3.2 Functional Cookies
These cookies enable enhanced functionality and personalization.
- • Language preferences: Remember your preferred language
- • Theme settings: Store your UI theme preferences
- • Form data: Remember partially completed forms
- • User preferences: Store your dashboard layout and settings
- • Notification settings: Remember your notification preferences
3.3 Analytics Cookies
These cookies help us understand how visitors interact with our system.
- • Usage analytics: Track page views and user interactions
- • Performance monitoring: Monitor system performance and errors
- • Feature usage: Understand which features are most popular
- • User journey analysis: Track how users navigate through the system
- • Conversion tracking: Monitor goal completions and conversions
3.4 Marketing Cookies
These cookies are used to deliver relevant advertisements and track marketing campaign performance.
- • Ad targeting: Deliver relevant advertisements
- • Campaign tracking: Monitor marketing campaign effectiveness
- • Social media integration: Enable social media sharing and login
- • Retargeting: Show relevant ads to returning visitors
- • Affiliate tracking: Track referral and affiliate links
4. Specific Cookies We Use
| Cookie Name | Purpose | Duration | Type |
|---|---|---|---|
| session_id | Maintains your login session | Session | Essential |
| csrf_token | Protects against CSRF attacks | Session | Essential |
| user_preferences | Stores your UI preferences | 1 year | Functional |
| language | Remembers your language choice | 1 year | Functional |
| _ga | Google Analytics tracking | 2 years | Analytics |
| _gid | Google Analytics session tracking | 24 hours | Analytics |
| _fbp | Facebook pixel tracking | 3 months | Marketing |
| cookie_consent | Remembers your cookie preferences | 1 year | Functional |
5. Third-Party Cookies
5.1 Google Analytics
- • Purpose: Website analytics and performance monitoring
- • Data collected: Page views, user interactions, device information
- • Privacy policy: Google Privacy Policy
- • Opt-out: Google Analytics Opt-out
5.2 Facebook Pixel
- • Purpose: Ad targeting and conversion tracking
- • Data collected: Page views, conversions, user behavior
- • Privacy policy: Facebook Privacy Policy
- • Opt-out: Facebook Ad Preferences
5.3 Payment Processors
- • Paystack: Payment processing and security
- • Bank APIs: Transaction processing and verification
- • Data collected: Payment information, transaction details
- • Security: PCI DSS compliant processing
5.4 Communication Services
- • SMS Gateway: Message delivery and tracking
- • Email Services: Email delivery and analytics
- • WhatsApp Business API: Messaging and notifications
- • Data collected: Message delivery status, engagement metrics
6. Managing Your Cookie Preferences
6.1 Cookie Consent Banner
- • Granular control over different cookie categories
- • Easy opt-in/opt-out for non-essential cookies
- • Clear information about each cookie type
- • Ability to change preferences at any time
- • Remember your choices for future visits
6.2 Browser Settings
- • Chrome: Settings → Privacy and security → Cookies and other site data
- • Firefox: Options → Privacy & Security → Cookies and Site Data
- • Safari: Preferences → Privacy → Manage Website Data
- • Edge: Settings → Cookies and site permissions → Cookies and site data
- • Mobile browsers: Settings → Privacy → Cookie settings
6.3 Third-Party Opt-outs
7. Impact of Disabling Cookies
7.1 Essential Cookies
Cannot be disabled - These are required for basic system functionality.
- • You will not be able to log in to the system
- • Session management will not work
- • Security features will be compromised
- • The system may not function properly
7.2 Functional Cookies
Can be disabled - But this will affect your user experience.
- • Your preferences will not be remembered
- • You'll need to set language and theme each time
- • Form data may not be saved if you navigate away
- • Dashboard layout will reset to default
7.3 Analytics Cookies
Can be disabled - This affects our ability to improve the system.
- • We won't be able to track system performance
- • Feature usage analytics will be limited
- • Error monitoring and debugging will be affected
- • User experience improvements may be slower
7.4 Marketing Cookies
Can be disabled - This affects personalized content and ads.
- • You may see less relevant advertisements
- • Social media integration may be limited
- • Retargeting campaigns won't work
- • Marketing effectiveness tracking will be reduced
8. Updates to This Policy
Policy Changes
We may update this Cookie Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:
- • Update the “Last updated” date at the top of this policy
- • Notify you through the system or email for significant changes
- • Provide clear information about what has changed
- • Give you time to review and adjust your preferences
- • Maintain compliance with applicable laws and regulations
Contact us if you have any questions about changes to this policy or need help managing your cookie preferences.
Contact Information
Cookie Management
Email: cookies@sasatech.com
Phone: +254 XXX XXX XXX
Address: Nairobi, Kenya
Technical Support
Cookie Issues: support@sasatech.com
Privacy Questions: privacy@sasatech.com
General Inquiries: info@sasatech.com